This article shows how to create an RFQ, start or stop bidding, and what the vendor sees when submitting a quote.
How to Create a Request for Quote?
Access the RFQ Module
After logging in, go to the sidebar menu.
Click Work, then select Request For Quotes.
Create a New RFQ
Click New to open a blank RFQ form.
Fill in the essential details:
Name – Title of your RFQ
Description – Purpose or summary
Due date – When vendor submissions are due
Responsible Contact – Person managing the RFQ
Asset – Related asset (if applicable)
(Optional): Check the box to prevent changes after the deadline.
Click Create & Open.
Make any necessary changes under Settings section (if applicable). For more details on how to configure RfQ check on this article.
Attach Supporting Documents
In the Documents section, upload any relevant files such as:
Requirements
Technical specifications
Terms and conditions.
Add Vendors
Under the Quotes section, click Add.
For each vendor:
Select the Vendor Name
Add the Vendor Contact Person
Submit or Approve
Once the form is complete, choose one of the following actions:
Submit – Ready for approval
Approve – Finalize and move to the bidding stage.
How to Start and Stop Bidding?
Start the Bidding Process
Note: RFQs must be approved before you can start bidding. If not yet approved, go back and do so now.
After approval, reopen the RFQ and click Edit.
Make any last-minute changes if needed.
Click Start Bidding to notify vendors.
How a Vendor Can Submit a Quote?
Once the bidding has started, each vendor will receive an email with a link to submit their quote online.
Award a Vendor
Once all vendor bids have been received and reviewed, select the winning vendor.
Check the box in the Award field next to the vendor with the best bid.
After selecting the winning vendor, click the Award button to finalize the process.
This action will:
Close the awarding process
Send a confirmation email to the awarded vendor
